NCBT’s Disciplinary Policy and Student Code of Conduct:
NCBT’s Disciplinary Policy is based on the principles of Consistency, Fairness, Impartiality, Promptness, Prevention and Advance Warnings.
The disciplinary procedures at NCBT will be applied in an equitable and fair manner to all students.
NCBT’s policies provide rules relating to student conduct on campus in order that the rights of all individuals to enjoy their time on campus and their opportunities to achieve their aspirations are preserved.
Some serious offences, such as physical violence or assault, theft, drug violations, gambling, violation of I.T. security systems and some driving offences, are the province of public law enforcement and the New Zealand judicial system. Additionally, such breaches of the law may give rise to disciplinary action by NCBT and may also constitute sufficient grounds for a visa getting revoked by Immigration New Zealand, that may result in deportation from New Zealand.
NCBT reserves the right to test students for alcohol or substance use/abuse as required in order to inform relevant authorities and ensure a safe environment for all students and staff.
The degree of disciplinary action will be related to the nature of the offence and considering the following:
Has there been any other discipline problems and/or issues in the past and over how long a time span
Is the student’s behaviour interfering with the learning of the other students? Is the behaviour abusive of other people?
Is the current problem and/or issue part of an emerging pattern?
Is the student presently subject to any previous warning?
What has been the quality of the student’s performance and conduct?
Has the student been given an opportunity to explain his/her side of the story?
What impact will any decision have on other NCBT students?
Has the student been informed of their right to have representation?
Staff will treat students fairly and give them adequate warning if they are failing to abide by the Student Code of Conduct
The preferred outcome is to prevent re-occurrence and not to take disciplinary measures.
Students shall abide by the NCBT Code of Conduct below and available in the Student Handbook:
1.Students are expected to behave while at NCBT as they would if they were working for an employer. Standards of dress and personal hygiene must reflect this.
2.Staff and students should respect each other at all times. Always show consideration to other students, tutors, other staff and visitors. Harassment of students or staff is not permitted. Harassment is defined as unwanted and unsolicited behaviour that interferes with the rights of an individual to benefit from the educational opportunities offered by NCBT.
3.Issues and concerns should be addressed in a polite and respectful manner. Use of strong and abusive language or inappropriate body language can lead to a disciplinary meeting.
4.Students must abide by the Health and Safety Policy of NCBT especially with respect to the access of visitors to the building.
5.Students must provide their current contact details (address, e-mail, telephone) and notify the NCBT Student Support Coordinator of any changes immediately.
6.Immigration New Zealand expects every holder of a student visa to attend their place of study at all times as required unless there is a genuine reason absences.
7.Students to be aware that their attendance will be monitored closely with any subsequent visa application.
8.If students are unable to come to college because of illness they MUST telephone the school before 9:00 am that day and leave a voice message. (Ph: 09 303 1934)
9.Mobile phones MUST be switched OFF at all times during the lesson. If the phone sounds, student will be asked to leave immediately. It is considered extremely bad manners to interrupt your class with a phone or other disturbances.
10.Students must NEVER bring weapons or dangerous materials of any kind to NCBT, including knives.
11.No food or drinks to be taken into any classroom or Computer Labs.
12.Students must never remove books, magazines or school property from NCBT. It is theft and may be immediately reported to the Police. Students may be terminated from school without compensation.
13. NCBT is a smoke free building. Smoking is not permitted in the building or in the car park.
14.Students are not permitted to record any confidential, proprietary or personal information, images or voices that belong to NCBT or its employees or students.
15.Any medical situation caused by illness, injury or accident should be reported to Welfare Support
16.Any personal situation leading to non-attendance should be reported to Welfare Support.
17.Students shall not provide false or misleading information to NCBT. This may to lead to an instant termination.
18.Plagiarism and Cheating are regarded as serious breaches of the NCBT Code of Conduct and are subject to the Student Discipline Procedure.
19. alcohol or banned substances ( drugs) may not be bought or consumed on NCBT premises at any time.
20. Inappropriate behaviour / abuse of computers and other technology is a serious breach
21. NCBT Laptops not returned at the end of the day to NCBT’s IT Support Staff will be considered misplaced/stolen
23.Failure to comply with the directions of a NCBT staff member with regards to responding to concerns around academic progress, Welfare/ disciplinary meeting may lead to termination
24.Failure to observe/ interfering with safety regulations, emergency evacuations, and/or equipment will be considered a serious offence
25.Violation of NZ law on NCBT campus resulting in arrest, prosecution, or the imposition of a penalty will lead to instant termination
26.Students must not disrupt the peace and good order of NCBT and surrounding communities
The following responsibilities represent the standard of conduct at NCBT:
1. To maintain a level of behavior consistent with NCBT’s Student Code of Conduct
2. To observe the laws of New Zealand
3. To read, become familiar with, and adhere to NCBT’s policies
4. To respect the personal and property rights of others
5. To stay informed by reading communications from NCBT
NCBT reserves the right to change the Student Code of Conduct at any time during the academic year. It is each student’s responsibility to keep informed and comply with the Student Code of Conduct as well as other published rules and policies. A current copy of the Student Code of Conduct can be found at reception or in the most updated student handbook
This policy will ensure NCBT has a fair and transparent grievance and complaint policy.
Consistent with its commitment to excellence, NCBT has adopted these procedures to assist both students and staff in the resolution of student concerns and complaints constructively, quickly and fairly.
Where minor concerns arise, students are encouraged to take a sensible approach and raise them directly with the relevant staff, with the aim of resolving them at the lowest possible level and without undue formality. However, where informal discussions have not yielded a satisfactory resolution, or where the matter is more serious, the following procedures provide for a more formal complaint process to be pursued.
Complaints considered through these procedures will be monitored and reviewed to enable NCBT to continually improve processes and services in support of student learning.
Student rights and responsibilities in relation to these procedures are set out in the appendix.
NCBT’s procedure shall follow the principles of natural justice when dealing with student complaints.
Ensuring the complainant is given the opportunity to express the complaint both verbally and in writing
Ensure the complainant is given a fair meeting without interruption
Ensuring the complainant can have a support person present when making the complaint
Giving the complainant the right to respond once an explanation is offered on NCBTs behalf
Giving due consideration to the complaint by investigating it thoroughly
Providing the complainant, a written report on the outcome of the complaint
Students are entitled to resolve any dispute by exercising their rights to other legal remedies. Students wishing to take this programme of action are advised to contact a solicitor.
Informal Complaint Procedure:
Before making a formal written complaint, students are encouraged to seek a resolution to any concerns by raising and discussing them informally with the relevant staff member who is most directly associated with the matter and seek a resolution prior to engaging with the Formal Complaint Procedure.
A staff member with whom a concern is raised by a student is expected to deal with the matter in an open and professional manner and to take reasonable and prompt action to try to resolve it informally.
A student who is uncertain about how to seek informal resolution of a concern is encouraged to seek advice from Welfare Support
Should the grievance remain unresolved the student should follow the Formal Complaint Procedure.
Formal Complaint Procedure :
Where it has not been possible to resolve a concern informally, a student may make a formal complaint.
A student who wishes to make a formal complaint must submit it in writing by completing and signing the Student Complaint Form (available at reception), to their department HOD who is responsible for the action or matter that has given rise to the complaint.
The written complaint must be submitted within a suitable time frame after the occurrence of the action or matter that has given rise to the complaint
If the complainant prefers not to address the complaint to the person recommended in subsection it may be addressed to Welfare Support, who will address the complaint and make a decision in accordance with these procedures.
A HOD, who receives a student complaint must acknowledge it within five working days. The HOD must also maintain a file of all documentation in relation to the consideration of the complaint.
The HOD or Welfare Support must ensure that any staff member named in the complaint receives a copy as soon as possible
The HOD or Welfare Support must consider the complaint in accordance with the principles of natural justice, and must ensure that all parties to the complaint are accorded the full benefit of those principles.
The process may include meetings with relevant staff and/or the complainant. Where meetings are held, the parties may, if they wish, be accompanied by a support person.
Resolution of complaints:
The HOD or Welfare Support must make a decision in relation to the complaint and must notify his or her decision to the parties, in writing, within 30 working days of receiving the complaint.
If the complaint in the opinion of the HOD or Welfare Support has substance they must arrange for the relevant process to be reviewed by NCBT Panel with a view to preventing a recurrence and ensuring continued improvement.
If the issue is not resolved by NCBT’s Panel to the student’s satisfaction, the student will be directed to appeal the decision to NCBT’s Senior Management Team.
The appeal must be made in writing within 10 working days of the letter notifying the decision. The Senior Management Team will consider the relevant documentation and may, at their discretion, consult NCBT’s Panel, who made the decision. The Senior Management Team may also interview any parties to the complaint.
If the Senior Management Team determines that the complaint process has been conducted in accordance with these procedures and the outcome is appropriate, they may dismiss the appeal. Otherwise, they may decide the appeal.
The decision of the Senior Management Team is final.
The Senior Management Team will notify their appeal decision in writing to the complainant and NCBT’s Panel.
All processes and decisions under these procedures are confidential to the students and staff directly involved.
Students who are still not satisfied with the findings of the Senior Management Team may submit their grievance: to NZQA.
Students can submit their complaint query on the NZQA website, or send an email to firstname.lastname@example.org.
Students can also contact NZQA on 0800 697 296
Students may contact iStudent Complaints to help resolve financial or contractual disputes with NCBT
Students can contact iStudent Complaints on 0800 00 66 75.
Welfare Support should record all information pertaining to the complaint in the student’s personal file.
All disputes or grievances will be handled professionally and confidentially in order to achieve a satisfactory resolution. Students will be provided with details of external authorities they may approach if required. NCBT will resolve any grievances fairly and equitably within five (5) working days. Students may raise any matters of concern relating to training delivery and assessment, the quality of the teaching, student amenities, discrimination, harassment and any other issues relating to their stay in New Zealand.
Students shall be encouraged to contact:
New Zealand Qualifications Authority (PO Box 160, Wellington) or iStudent Complaints on 0800 00 66 75
NZQA and iStudent Complaint
If your complaint is not resolved – contact NZQA:
- If NCBT has not resolved your complaint, and you still wish to have it resolved, then you can contact NZQA. NZQA is a government organisation. They can provide an independent assessment of your complaint and will either investigate your concerns or advise you what you can do next.
- You can submit your complaint query on the NZQA website, or send an email to email@example.com
- If you need more information on the complaints process, contact NZQA on 0800 697 296.
For more information about making a complaint about a provider's compliance with the Code of Practice can be found at http://www.nzqa.govt.nz/about-us/make-a-complaint/make-a-complaint-about-a-provider/
If it is a financial dispute – you can contact iStudent Complaints
- iStudent Complaints is the appointed operator of the International Student Contract Dispute Resolution Scheme (DRS), which was set up to resolve financial and contractual disputes.
- iStudent Complaints is available to help you resolve financial or contractual disputes with your education provider. There is no cost to you for this service.
- iStudent Complaints is an independent service with experience in helping people to resolve disputes. You can contact iStudent Complaints on 0800 00 66 75.
- Link to the complaint form: http://www.istudent.org.nz/making-a-complaint/complaint-form
The Education (Pastoral Care of International Students) Code of Practice 2016
Newton College of Business and Technology is a signatory to Education ( Pastoral Care of International Students) Code of Practice 2016 published by the New Zealand Qualifications Authority and has agreed to abide and be bound by the Code.
Introduction to the Code of Practice 2016
When students from other countries come to study in New Zealand, it is important that those students are well informed, safe, and properly cared for. New Zealand educational providers have an important responsibility for international students welfare.
This document provides an overview of the “The Education (Pastoral Care of International Students) Code of Practice 2016” and provides a procedure that students can follow if they have concerns about their treatment by a New Zealand educational provider or agent of a provider. The Code of Practice 2016 is administered by the New Zealand Qualifications Authority (NZQA).
Summary to Code of Practice for the Pastoral Care of International Students
The code sets standards for education providers to ensure that as an international student, you can expect:
NZQA handles all complaints about alleged non-compliance of the code. A copy of the code may be obtained from NCBT or from the New Zealand legislation website: http://www.legislation.govt.nz/regulation/public/2016/0057/latest/DLM6748147.html
- the quality of teaching and learning you receive will meet high educational standards
- the marketing and promotion information you receive before you enrol is clear, complete and accurate so you can make a well-informed decision about whether an education provider is a right choice for you
- education providers’ agents give you reliable information and act with integrity and professionalism
- you will receive enough information and support to help you with your enrolment, including understanding the legal obligations you have, and that you will receive all the proper documentation
- you are welcomed and have enough information, guidance and support to help you settle into your new life in New Zealand
- your study environment is safe, and that you have a safe place to live
The Code of Practice 2016 is also available in other languages and can be accessed on:
Code of Practice 2016 FAQ’s
What is the Code?
The Code is a document, which provides a framework for service delivery byeducation- al providers and their agents to international students. The Code sets out the minimum standards of advice and care that are expected of educational providers with respect to international students. The Code applies to pastoral care and provision of information only, and not to academic standards.
Who does the Code apply to?
The Code applies to all education providers in New Zealand with students enrolledon international student visas. The Code is mandatory to these providers and must be signed by them.
What is an “international student”?
An “international student” is a foreign student studying in New Zealand on a student visa from the Immigration New Zealand.
How can I get a copy of the Code?
You can request for a copy of the Code from NCBT. The Code is also available online from http://www.legislation.govt.nz/regulation/public/2016/0057/latest/DLM6748147.html
How do I know if an educational provider has signed the Code?
NZQA will maintain a register of all signatories to the Code. This list will be available from http://www.nzqa.govt.nz/providers-partners/education-code-of-practice/signatories-to-the-code-of-practice/
If the educational provider that you are seeking toenrol with is not a signatory to the Code, you will not be granted
a visa from the Immigration New Zealand and you will not be able to study at that institution.
What do I do if something goes wrong?
If you have concerns about your treatment by your educational provider or by an agent of the provider, the first thing you must do is contact the welfare staff or any other person who has been identified to you as someone that you can approach about complaints at your institution. The Code requires all institutions to have fair and equitable internal grievance procedures for students and you need to go through these internal processes before you can take the complaint any further.
Please visit www.nzqa.govt.nz for more information on the Code of Practice 2016.